ASF Payment SolutionsMARTIAL ARTS SCHOOL SOFTWARE · EST. 1973
Talk to sales · (301) 304-8841

Martial arts management software, with billing that actually collects.

Belt ranks, class schedule, mat check-in, online enrollment, pro shop and a student app. One platform your whole school runs on, from the front desk to the back office, with tuition billing that retries declined cards instead of handing you a list of them.

Book a free 30-minute walkthrough → see the platform and your numbers
Your programs, your ladder. Belt Tracker holds whatever progression your school already uses, with as many levels and degrees as it takes.

Built for Brazilian jiu jitsu, karate, taekwondo, mixed martial arts, kickboxing, Muay Thai and judo, single location or several.

PCI DSS compliant since 2004 Visa Global Registry of Service Providers

Teach, and track who is ready

3 tools

Belt Tracker

The one thing a general purpose gym product cannot do. Programs, levels and ranks are yours to define, each with its own testing criteria, and every student carries a rank checklist you can actually see.

  • Your programs, levels and ranks, not a custom field you invent
  • Testing criteria per rank, so gradings stop living in a notebook
  • A rank checklist per student, and a dashboard across the school
Inside Member Management
Rank checklistIllustration, not a screenshot
Ana Ruiz Blue · 4 of 6
Marcus Tan Purple · 2 of 6
Priya Shah Green · 6 of 6
Danny Okafor Orange · 3 of 5

Class and mat schedule

Categories, event types and recurring series. Assign instructors, set room capacity, block out holidays and grading days, and edit hundreds of classes at once with the multi event editor.

My Scheduler

Check students in

Barcode scan check-in with check-in windows, member PINs to confirm identity at the door, absence handling, and attendance codes you can report on.

Online Check-In

Sign up new students

3 tools

Enroll online

Self service sign-up pages for your programs, plus a lead capture link that saves the prospect record even when someone starts the form and does not finish.

Online Join

Trials and intro programs

Prospect offers with visit limits and their own facility access rules, so a two week intro or a free first class enrolls as a full student without rekeying anything.

Prospect offers

Agreements and waivers

Put signature fields exactly where you need them in your own terms, reuse shared terms across programs, and capture prospect waivers before anyone steps on the mat.

Offer Builder terms

Collect the tuition

3 tools

Tuition billing

Recurring card and ACH tuition, your own bill cycle day with automatic proration, add ons for gradings and gear, and one time charges when you need them.

Invoice based billing

Declined card recovery

Failed tuition is retried on the back end across card and ACH. Most school software tells you a card failed. This is the part that goes and collects it.

Smart retry

Family accounts

Multiple cardholders on one account for siblings and parents training together, each with their own membership card, billed on a single tuition schedule.

Cardholders

Run the rest of the school

3 tools

Pro shop

Sell gis, belts, gloves and pads with real inventory, vendors and purchase orders, printed barcodes, cash drawer handling, tax settings, and returns.

MyPOS

An app for your students

Your branding and logo on an app where students see the schedule, scan a digital barcode at the door, buy class packs, and see the event you want front and center.

Member Account app

Instructor pay and reports

Instructor commissions by event type as a fixed amount, a percentage or a flat rate, with a commission detail report, session liability, and attendance by student.

Scheduler reports

Also included, because schools ask about these

  • Summer and injury holds. Pause a tuition invoice and freeze mat access separately, with proration and term extension handled.
  • Cancellations you can report on. An online cancellation form with configurable reasons, so you can see why students leave.
  • Renew or replace. Move a student onto a new agreement without building a duplicate record.
  • Class packs bundled with tuition. Session buckets that refill automatically each time tuition is paid.
  • Staff hours. An employee time clock for instructors and front desk, with pay calculation.
  • Text and email preferences. Opt in captured and managed per student and per prospect.
  • Recovery of last resort. Returned accounts submitted to collections under Regulation F.
  • Your own tracking. Add Google Analytics or Google Tag Manager to your sign-up pages and see which ads actually enroll students.
Declines get retried, not reported

A failed card is not a notification, it is unpaid tuition. ASF retries the decline on the back end across card and ACH, which is the billing behind a 95% average client collection rate.*

  • Smart retry logic, no front desk chasing
  • Goes beyond "alerts only" tools that leave it to you
  • Optional auto convert to statement billing on a hard decline
Lower card and ACH rates at the source

We are a payment facilitator, not a reseller adding margin on top of a third party processor, and we do not ask you to tax your students to advertise "zero fees."

  • No margin added on top, no hidden bundle
  • No surcharge passed to your students
  • Software funded by the payments, not billed per module
*95% is ASF's current client-average collection rate; individual results vary and it is not a guarantee.

Why schools move to ASF from a management suite

The suitesCharge you per module for scheduling, retail and marketing, then add margin to the processing you already have to pay for.
The "free" toolsReach "zero fees" by surcharging your students at checkout, a cost your families feel every month.
ASFThe full platform your school runs on, funded by the payments, with tuition billing that retries declines automatically. Since 1973.

What ASF clients say

Named clients, quoted directly. These three run fitness facilities rather than schools, so ask for martial arts references on your call and we will bring them.

96%

"Since switching to ASF, our collection rate has hit 96%. The difference is real money."

Al Noshirvani, Method Gym

"The biggest difference is the people. Whenever we need help, it's easy to reach someone who genuinely wants to solve it."

Lloyd Herford, Rise Athletics

"With ASF, in 3-4 days I had them on the front desk ready to go."

Taya Conklin, Philly Fitness

Switching is the part everyone worries about

We have moved data off every system in this category for more than 30 years. Student profiles, billing history, signed agreements and scheduled payments come across with you, and your students do not experience a gap in tuition collection while it happens.

Ask about your migration → 30 minutes, no obligation
Book a walkthrough → 30 min
See the platform, and see your numbers.
A free 30-minute walkthrough. We show you the tools your school would actually use, and pull your real failed tuition losses and processing costs so you can compare. No obligation.

Scheduler not loading? Open it directly at info.club-os.com, or call (301) 304-8841 and we will book it with you.