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Member Management / Settings

Add-on management

Last modified: ~3 min read

What an add-on is #

An add-on is something added to a membership that introduces an additional recurring charge on the account.

Before creating add-ons, inventory items must exist first. The system accepts items from either the Scheduler_Bucket or General_Non_Inventoried categories.

Setting up an add-on #

  1. Navigate to Settings > Setup My ASF > Add On Edit/Entry.
  2. Select the POS Category and POS Item.
  3. Set PT Sessions to Yes if sessions are added; otherwise No.
  4. Click Add New.
Settings to Setup My ASF navigation showing the path to Add On Edit/Entry.
Navigation to Add On Edit/Entry from Settings.
Current add-ons list header with POS Category and Item selection controls for creating new add-ons.
POS Category and Item selection for a new add-on.

Editing add-on details #

Select Edit and fill in the following fields using Tab navigation (not mouse selection):

  • # Sessions Per Payment: sessions per payment cycle. Mutually exclusive with Total Sessions.
  • Total Sessions: complete session count. Mutually exclusive with # Sessions Per Payment.
  • Front Load Sessions: loads all sessions immediately upon add-on activation.
  • Payment Amount: per-payment cost.
  • # Payments: total payment count.
  • Frequency: payment interval.
  • First Due Offset (In Days): days before first payment.
  • Taxable: tax applicability. Typically "N".

Click Update to save.

Add-on edit form with fields for sessions, payment amount, number of payments, and frequency.
Add-on edit row with session and payment fields.

Associating revenue to clubs #

By default, add-on revenue is associated to the member's home club. An option exists to associate revenue to the signup club instead, controlled by the Reciprocal Add-On Revenue indicator. Contact your ASF account manager to activate this indicator.

Club field that appears when add-on revenue association is enabled for tracking.
Club field with Reciprocal Add-On Revenue enabled.

Recurring Add-on Terms #

Recurring Add-on Terms establish the terms and conditions members must sign when adding a new recurring add-on to an existing account. These terms are added whenever a new recurring add-on is added to an existing member's account. They live in the Member section of Client Preferences.

Member section of Client Preferences with Recurring Add-on Terms settings location.
Recurring Add-on Terms location in Client Preferences.

Two types of terms

  • PT Add-on Terms: for add-ons that provide sessions to member accounts upon payment.
  • Non-PT Add-on Terms: for add-ons that do not add sessions.
PT Add-on Terms and Non-PT Add-on Terms options available for configuration.
PT and Non-PT Add-on Terms options.

Setting up terms

  1. Manually enter the terms and conditions, or import them from a Word document or PDF.
  2. Click Submit to save.

Use Delete Term to remove previously added terms and conditions.

Terms entry form for manually typing or pasting terms, with Submit and Delete Term controls.
Terms entry form with Submit and Delete Term options.

Where to go next #

Need help? #

Contact your ASF account manager at clientsupport@asfpaymentsolutions.com or (301) 304-8841.

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